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But the majority of teachers are already suffering under enormous workloads, with one report revealing that 68% of ex-teachers left the profession due to an unmanageable volume of work. With concerns that this could increase further as more look to leave teaching, schools need to start finding ways to help daily tasks become more manageable for their teaching staff so they can spend more time doing what they’re fundamentally trained to do: teach. So, here are seven time-saving features to support your teaching staff:

1. Take the register anywhere

Give your teachers on-the-go access to quickly record class and group attendance, marking students as present, absent or late in just a few taps via their mobile device. Our iTeacher App gives teachers the freedom to take registers anywhere and at any time, whether it’s in the classroom, on the playing field, or out and about on a school trip.

2. Check timetables quickly

Provide teachers with instant access to details of their current, next and future lessons, with clear visibility of their full timetable via their mobiles, iPads or other portable devices. In the iTeacher App teachers can view key timetable information quickly and easily, including additional filtering by teacher, student, room, department, grade, year or set. This means they can quickly identify which lesson a student should be in or find a colleague.

3. Organise substitute teachers

These timetabling features give teachers the power to not only view their own timetables and those of their peers, but they also ensure quick access to substitution timetables where they can identify all rooms and teachers that are available within any given period. This will significantly improve the efficiency of organising cover for lessons, alleviating the inevitable back and forth email exchange between teachers and admin staff.

4. Send important communications

Sharing information with the right people as soon as possible is one of the biggest challenges schools face, especially as they grow and expand across multiple sites. That's why the iTeacher App enables teachers to send emergency broadcasts instantly to staff, students and parents via email and SMS, directly from their mobiles. With this integrated communications feature, it’s never been easier to share key information with students and colleagues as soon as things happen. You also have the option to send helpful system messages and free push notifications to keep other teachers updated with important student information, school news and timetable changes.

5. View student profiles

We understand how important it is for your teachers to keep in touch with the progress of each of their students and year groups, which is why we’ve developed features that make student profiles readily available for teachers to view at any given time. The iTeacher App helps teachers access academic, pastoral, medical and emergency contact information whenever they need it. Plus, the iFeed feature provides updates on any significant changes facing a student or group of students in that teacher’s care. In flagging this, it’s much easier for your teaching staff to support or reward students and address any issues as they’re raised.

6. Award commendations and assign penalties

Another vital aspect of school life, teachers are often unable to issue commendations and penalties to students instantly and instead have to set a reminder to do this at the end of the school day. Now, using their iTeacher App, teachers can record commendations and/or penalties immediately or whenever it’s most convenient for them, using the Reward & Conduct functionality available within the iSAMS system. They can also quickly log any accidents and incidents, informing relevant staff members as soon as they occur.

7. Write and review school reports on the go

School reports are renowned for being a particularly arduous but vital task for your teachers, so why not support them with this by giving them the ability to write and submit grades, assessments and school reports wherever they are. With the iReport App, an ideal pairing to our iTeacher App, your teachers are able to: write school reports, input assessment grades, view the status of each report, mark reports as draft, incomplete or ready for proof reading, view students’ past grades, and write and review any accompanying comments before submitting them. This gives your teaching staff the opportunity to manage their time even more efficiently by completing time-consuming report writing tasks more quickly and at their own convenience.

How has this nifty app helped support teachers so far?

At iSAMS one of our key aims is to support your teachers, and we launched the iTeacher App specifically to help make day-to-day classroom tasks easier for them. With this intuitive app, it’s now possible for teachers to complete 70% of their daily tasks on-the-go, directly from their mobile device. "Sherborne Girls was an early adopter of the iSAMS product and we have been very happy with how the product range has grown. The new iTeacher App allows teachers to register a class on their iPad, and to search and find pupil data information quickly," says Louise Orton, deputy head of teaching and learning at Sherborne Girls.
Sherborne Girls was an early adopter of the iSAMS product and we have been very happy with how the product range has grown
Without having to rifle through reams of paperwork or find an available school computer and wait for it to power up, your teachers can get hold of all the information you need with just a few taps on their mobile or tablet. Just imagine how much more your teachers could do with that extra time... "iSAMS is the most intuitive, flexible and user-friendly school MIS that I have come across in my career so far. They are progressive and up-to-date with the latest technologies and recently, with the release of their apps, it has positively transformed the way we manage various in-house processes," says Benoy Ittyavirah, director of IT at Wycliffe College.
Interested in saving your teachers valuable time and maximising the use of your school management information system to support them? Visit www.isams.com [post_title] => Seven ways to save your teachers time every week [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => closed [post_password] => [post_name] => seven-ways-save-teachers-time-every-week [to_ping] => [pinged] => [post_modified] => 2020-06-01 14:39:37 [post_modified_gmt] => 2020-06-01 13:39:37 [post_content_filtered] => [post_parent] => 0 [guid] => http://ie-today.co.uk/dashboard2/?post_type=articles&p=23490 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [1] => WP_Post Object ( [ID] => 21330 [post_author] => 15 [post_date] => 2019-10-21 09:58:58 [post_date_gmt] => 2019-10-21 08:58:58 [post_content] => Your alarm goes off in the morning and, stifling a yawn, you roll over and switch it off. You briefly wrestle with your willpower until you’re out of bed and crossing the room to the window. You pull the curtains back and your eyes adjust to the sunlight now filling the room – but what’s this? The air is thick with a dense and heavy smoke that covers the sky as far as you can see. A quick check of the news confirms that there has been another forest fire just a few miles away that’s caused the air quality to hit dangerous levels across the region. Quickly, you flip over to your emails to find a note from the head of school asking you to notify all parents, legal guardians and students that school will be closed for the day. Whilst the specifics may differ to the above example, a scenario in which you will be required to send out emergency communications en masse is one that you’re likely to face at least once during your time as a member of staff at a school. With technology advancing so rapidly, schools around the world are facing a wealth of new challenges and opportunities surrounding how and when they issue emergency communications to parents and students. So, we’ve explored some of the key dos and don’ts for you to consider when sending emergency messages, highlighting some of the most effective things you can do to make sure they reach the right people at the right time.

When should you send emergency comms?

You don’t want to be sending out “emergency comms” every day, or members of your school community will stop paying attention to them. So, the first thing you need to do is decide whether or not the situation warrants an emergency broadcast. As a rough guide, please find below some typical situations in which we’d expect an emergency broadcast to be sent to the following members of the school community.

To parents:

  • All extra-curricular activities have been cancelled today,
  • Due to severe weather, parents to collect children from school early,
  • Severe weather in the area school is closed today,
  • There has been a car/pedestrian accident just outside the school main gates, please be cautious when collecting your children,
  • The school bus has been delayed by approximately X minutes,
  • The school trip will be returning later than planned; the updated pick up time for students will be at X o’clock.

To students:

  • The building needs to be evacuated immediately,
  • An incident affecting an individual student or a group of students,
  • There has been an unexpected schedule alteration,
  • Sports match cancellations or changes.

What's the best platform to use?

Once you’ve evaluated the situation and determined that an emergency broadcast is relevant, you’ll need to decide on the best platform to use to ensure the message reaches your desired audience. As one of the fastest growing technology phenomena ever, it’s hardly surprising that we’ve discovered many schools looking to mobile phones as their principle tool for emergency communications. Plus, with recent statistics highlighting that there are now almost 1 billion more mobile connections than people in the world, you’re almost guaranteed to get hold of the people you need to on this platform. When it comes to mobile devices, you have multiple options to consider with email, apps and SMS all capable of sending and delivering key information on a global scale. Here at iSAMS, we’ve developed a suite of multi-lingual apps to help disseminate important messages but, when it comes to emergency communications, we believe the best platform is SMS. That’s why we developed our SMS Gateway; to support you in effectively sending emergency broadcasts from within your iSAMS MIS or via the iTeacher App. But why SMS over push notifications? In short, you widen your reach. Almost 2.5 billion more people own mobile phones than smartphones, which means that you can’t assume everyone will have easy access to emails and apps via a smartphone. Not only this, but many users disable app push notifications – so there’s no guarantee you’ll reach them via this platform. Meanwhile, SMS is universally compatible with every mobile phone on the market.

Get recipients to engage with your messages

Now you know which platform you’re using to send your emergency messages; your next challenge is making sure that they’re actually read. Text messages are much harder than emails to ignore, with them delivered directly to mobile devices and with less chance of them being mistaken for or lost in a sea of spam. Having said that, there are still three quick and easy things you can do when writing your emergency broadcasts to make sure they’re being read and actioned in the right way:
  1. Keep it short – preferably no more than 160 characters.
  2. Keep it simple – focus on who’s affected, why, what to do about it and when.
  3. Bear in mind that multiple messages may be needed, eg regular updates.
  4. Set up templates of commonly occurring situations you can use as a basis for consistency.
Using these tips, an example of an emergency SMS for our earlier scenario would be: [SCHOOL NAME] will be closed today due to dangerous air quality. Staff, students & parents are advised to stay at home. We hope school will reopen tomorrow. Updates to follow.

Keeping a record

It’s easy to let administrative tasks slip under the radar, but keeping a record of all the emergency communications you send and who receives them is hugely important. Not only does having a clear paper trail protect you if needed, but you can ensure that your broadcasts are received by everyone who needs to see them and can use them as a template for any potential future comms that are required. This can be quite challenging, which is why the iSAMS SMS Gateway automates much of this process, as well as offering detailed analytics surrounding each series of communication. This can even be broken down to as granular a level as gathering key data per text. Having a designated platform such as this where you can view all outbound logs, including status changes as messages are received on each recipient’s handset, and tracking data, which can verify whether the SMS has been read, is vital to help you understand the effectiveness of your emergency communications. Using this information will help you determine how you move forwards with communications of this nature in the future, ensuring that you’re as effective as possible with emergency broadcasts.

Want to know more about iSAMS SMS Gateway?

If you’re interested in an intuitive and sophisticated tool to help you manage SMS communications across your whole school community, you can find out more about our SMS Gateway by visiting our website. If you’d like to see this module in action, please get in touch and we’d be delighted to organise a free no-obligation demo for you. [post_title] => The dos and don’ts of emergency communications in schools [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => closed [post_password] => [post_name] => the-dos-and-donts-of-emergency-communications-in-schools [to_ping] => [pinged] => [post_modified] => 2019-10-21 09:58:58 [post_modified_gmt] => 2019-10-21 08:58:58 [post_content_filtered] => [post_parent] => 0 [guid] => http://ie-today.co.uk/dashboard2/?post_type=articles&p=21330 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [2] => WP_Post Object ( [ID] => 17669 [post_author] => 15 [post_date] => 2019-04-26 00:00:01 [post_date_gmt] => 2019-04-25 23:00:01 [post_content] => With over 80 COBIS member schools having partnered with iSAMS, a management information system (MIS) which fully supports British international school life, in this article we look at how a MIS can (and should) support your school as we advance into the future of international education. iSAMS offers internationals schools features to monitor student wellbeing and improve communication across the school community with a suite of multilingual apps. The system is designed to support dual-curriculum and help improve the efficiency of multicultural student enrolment with an integrated, paperless online admissions solution – plus the integrated accounting solution is tailored to meet the specific requirements for finance teams. Accessing key information anywhere, anytime In the height of the digital era, when you’re used to 24/7 access to everything you need online, we don’t see why school information should be any different. That’s why the iSAMS platform is 100% web-based and designed to meet international schools' fundamental needs, now and in the future, all while supporting members of staff, transforming parental engagement and empowering student learning. Efficient student enrolment As your school looks to expand, we all know that first impressions can often make all the difference when it comes to showcasing what you can offer prospective parents and students – and the iSAMS Admissions Portal does just this. From initial enquiries right through to student enrolment, the portal is flexible enough to mould to your current processes so it’s as intuitive as possible for your admissions team to use. Branded to your preferences it sits within your school’s own website and seamlessly links to the MIS in real-time, so all enquiries, data and reporting can be managed directly within iSAMS. For prospective parents, the Admissions Portal becomes a simpler and more convenient way to send comprehensive enquiry information to a school they’re interested in; details which can be submitted at any time, from anywhere in the world and using any device. Encourage parental engagement iSAMS supports parents at international schools with add-ons such as the Parent Portal and iParent App. Thoughtfully structured to give parents instant insights into the school life of each of their children, you’re able to share timetables, teaching groups, exam information, school reports, disciplinary details and permission slips remotely, so parents can access them quickly, anywhere in the world and easily at their convenience. Streamline administrative processes Your members of staff are the bedrock of your school community and culture, so as your school expands you want to ensure they’re also well supported in the completion of their daily tasks. iSAMS features help to streamline lengthy administrative processes and take them online, so your staff can spend more time teaching, building relationships with prospective and existing parents, and addressing other essential tasks. A particular favourite among the teachers we work with is the iReport App, which offers a simpler and faster way of completing end-of-term and end-of-year reports via mobile devices. Now teachers can manage their time even more efficiently by writing and submitting grades, assessments and school reports wherever they are – whether it’s on school trip commutes, in the classroom or on the move. Developed specifically with your finance team in mind, a tried and tested accounting software from the business arena has been adapted for use within the education sector. The outcome, is the highly intuitive and unique iFinance cloud-based accounting solution. An integrated MIS and accounting solution brings your academic, wellbeing, administrative and fee billing elements together with a powerful accounting and finance solution. With fully-interactive reporting and a rich range of features, you can monitor your budgets and manage your finances with even more confidence. Supporting student wellbeing Beyond all this, we know that at the end of the day, an international school’s central aim is to provide students with the best possible experience and help them define their path to higher education. The Wellbeing Manager module was developed so all student wellbeing and safeguarding concerns could be recorded, managed and monitored in a single place, alongside recommended onward actions and future developments that can be shared with relevant staff members and parents/guardians where required. Empowering student learning Beyond this, students also have access to their own dedicated Student Portal and iStudent App. In a generation that’s grown up with mobile devices, it’s imperative to create communications channels that feel most natural and easy for students to encourage greater engagement. The Student Portal and App provide each student with immediate access to their timetables, teaching groups, exam details, school reports, key updates and more – wherever they are and on their preferred device. By facilitating this greater interaction between students and your school we hope to inspire your students to take control of their learning and work towards improved outcomes.
Intrigued by the possibilities iSAMS could unlock at your school? Visit us at the 38th COBIS Annual Conference to see how we can support your school. Or visit www.isams.com to find out more about the leading MIS supplier to over 850 schools , working in over 65 countries around the world. Or email sales@isams.com and we’ll happily answer any questions you might have. [post_title] => How COBIS member schools can benefit from a MIS [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => closed [post_password] => [post_name] => how-cobis-member-schools-can-benefit-from-a-mis [to_ping] => [pinged] => [post_modified] => 2019-04-25 10:46:15 [post_modified_gmt] => 2019-04-25 09:46:15 [post_content_filtered] => [post_parent] => 0 [guid] => http://ie-today.co.uk/dashboard2/?post_type=articles&p=17669 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) ) [post_count] => 3 [current_post] => -1 [in_the_loop] => [post] => WP_Post Object ( [ID] => 23490 [post_author] => 15 [post_date] => 2020-02-21 00:00:53 [post_date_gmt] => 2020-02-21 00:00:53 [post_content] => With books to mark, lessons to plan, and student outcomes and wellbeing to continually monitor, staying after hours to meet varying deadlines has become part and parcel of a teacher’s everyday job. But the majority of teachers are already suffering under enormous workloads, with one report revealing that 68% of ex-teachers left the profession due to an unmanageable volume of work. With concerns that this could increase further as more look to leave teaching, schools need to start finding ways to help daily tasks become more manageable for their teaching staff so they can spend more time doing what they’re fundamentally trained to do: teach. So, here are seven time-saving features to support your teaching staff:

1. Take the register anywhere

Give your teachers on-the-go access to quickly record class and group attendance, marking students as present, absent or late in just a few taps via their mobile device. Our iTeacher App gives teachers the freedom to take registers anywhere and at any time, whether it’s in the classroom, on the playing field, or out and about on a school trip.

2. Check timetables quickly

Provide teachers with instant access to details of their current, next and future lessons, with clear visibility of their full timetable via their mobiles, iPads or other portable devices. In the iTeacher App teachers can view key timetable information quickly and easily, including additional filtering by teacher, student, room, department, grade, year or set. This means they can quickly identify which lesson a student should be in or find a colleague.

3. Organise substitute teachers

These timetabling features give teachers the power to not only view their own timetables and those of their peers, but they also ensure quick access to substitution timetables where they can identify all rooms and teachers that are available within any given period. This will significantly improve the efficiency of organising cover for lessons, alleviating the inevitable back and forth email exchange between teachers and admin staff.

4. Send important communications

Sharing information with the right people as soon as possible is one of the biggest challenges schools face, especially as they grow and expand across multiple sites. That's why the iTeacher App enables teachers to send emergency broadcasts instantly to staff, students and parents via email and SMS, directly from their mobiles. With this integrated communications feature, it’s never been easier to share key information with students and colleagues as soon as things happen. You also have the option to send helpful system messages and free push notifications to keep other teachers updated with important student information, school news and timetable changes.

5. View student profiles

We understand how important it is for your teachers to keep in touch with the progress of each of their students and year groups, which is why we’ve developed features that make student profiles readily available for teachers to view at any given time. The iTeacher App helps teachers access academic, pastoral, medical and emergency contact information whenever they need it. Plus, the iFeed feature provides updates on any significant changes facing a student or group of students in that teacher’s care. In flagging this, it’s much easier for your teaching staff to support or reward students and address any issues as they’re raised.

6. Award commendations and assign penalties

Another vital aspect of school life, teachers are often unable to issue commendations and penalties to students instantly and instead have to set a reminder to do this at the end of the school day. Now, using their iTeacher App, teachers can record commendations and/or penalties immediately or whenever it’s most convenient for them, using the Reward & Conduct functionality available within the iSAMS system. They can also quickly log any accidents and incidents, informing relevant staff members as soon as they occur.

7. Write and review school reports on the go

School reports are renowned for being a particularly arduous but vital task for your teachers, so why not support them with this by giving them the ability to write and submit grades, assessments and school reports wherever they are. With the iReport App, an ideal pairing to our iTeacher App, your teachers are able to: write school reports, input assessment grades, view the status of each report, mark reports as draft, incomplete or ready for proof reading, view students’ past grades, and write and review any accompanying comments before submitting them. This gives your teaching staff the opportunity to manage their time even more efficiently by completing time-consuming report writing tasks more quickly and at their own convenience.

How has this nifty app helped support teachers so far?

At iSAMS one of our key aims is to support your teachers, and we launched the iTeacher App specifically to help make day-to-day classroom tasks easier for them. With this intuitive app, it’s now possible for teachers to complete 70% of their daily tasks on-the-go, directly from their mobile device. "Sherborne Girls was an early adopter of the iSAMS product and we have been very happy with how the product range has grown. The new iTeacher App allows teachers to register a class on their iPad, and to search and find pupil data information quickly," says Louise Orton, deputy head of teaching and learning at Sherborne Girls.
Sherborne Girls was an early adopter of the iSAMS product and we have been very happy with how the product range has grown
Without having to rifle through reams of paperwork or find an available school computer and wait for it to power up, your teachers can get hold of all the information you need with just a few taps on their mobile or tablet. Just imagine how much more your teachers could do with that extra time... "iSAMS is the most intuitive, flexible and user-friendly school MIS that I have come across in my career so far. They are progressive and up-to-date with the latest technologies and recently, with the release of their apps, it has positively transformed the way we manage various in-house processes," says Benoy Ittyavirah, director of IT at Wycliffe College.
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iSAMS is the first management information system for schools that is 100% web-based, delivered in the cloud or on-premise, with a modular architecture allowing schools to fit exact needs and APIs available for third-party integration with other systems.

Trusted by over 900 schools across 65 countries, with 150 new schools migrating to iSAMS each year, our staff complement of over 100 people support more than half a million active users.

Some of the world’s most prestigious schools rely on our management system to support them in providing a world-class education. If you would like to know more about iSAMS, we would relish the opportunity to talk with you.

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